Skip to main content

Hassle-Free Process to Booking Hotel Room Block for Guests Invited to Your Big Event

Are you organizing a big event? Well, you must be inviting plenty of guests, and some of them will come from distant places. As the event host, it is your responsibility to arrange accommodations for these guests. To provide your guests with a comfortable and convenient place to stay in close proximity to the event venue, you should start booking the hotels beforehand. If you have a large number of guests coming to attend your event, why don't you go for a hotel room block?

What is a hotel room block?

It refers to a set of rooms that have been booked under the name of a specific client. For such room blocks, both hotel management authority and customers will have an agreed-upon rate on the mind. Generally, a room block starts from around 15 to 20 rooms together. Here, you need to tell the hotel authority about your number of guests and whether they are willing to share a room with anyone or not. Then, as per the details of the guests, the hotel authority will set aside a specific number of rooms as room blocks for the client.

How to book room block for weddings and other events in NYC

  • First, you need to hand over the guest list to the hotel authority for such a booking so that, the management can book rooms as per the preference and requirements of the guests.
  • Before booking such a room block, you need to identify a hotel with the lowest rate and quality rooms. It is also important to check how long the quoted rate will remain valid.
  • To find available rooms on your event date, you should book for such hotels several months prior to your event date. To lock the deal, you can hand over some advance amount as well.
  • You need to be a little specific about the location of the hotel you are choosing. If there are room blocks from two different hotels, you will want them to be nearly adjacent to each other. Depending on the distance between the event venues and the hotel room blocks, you should arrange for transportation as well. For this, you can take assistance from the hotel authority.
  • Last but not least, you should be particular about the size of the rooms in your block. If there is any family with kids on your guest list, you can offer them such a spacious room. Once you book these hotel rooms, you can spread the word through accommodation cards to the guests for your upcoming event. Afterward, they can reserve the room.

For all these hotel rooms, you will get special preferences regarding style and amenities. Generally, these are the event planners who book accommodations for your guests on your big day. They will take care of everything starting from guests' arrival, and guest management to guest departure. If you have any big events to host ahead, you can talk to these event planners to make your event a success. On your request, they can even book spectacular rooftop event space NYC for your upcoming event. With these planners, you won't have to worry much about your event and you will get to enjoy your own event. So, get in touch with these event management agencies today.

Labels

Labels:

Comments

Post a Comment

Popular posts from this blog

Everything you need to know when hiring a global event management company

A global event is an occasion where individuals from various cultures and countries are going to assemble together. However, running these events is not simple since every country has its own traditions, language, and regulations. For this reason, it’ll be a sensible idea to hire a global event management company . It will assist you in managing the events successfully. In this post, we will talk about the different guidelines for hiring these companies. 1. Figure out your requirements and targets First, you need to understand your objectives and goals before starting the hiring process. Try to find out the nature of the event. What kind of attendees can you expect at the event? How much money will you spend to organize the event? Comprehending all these things will help you hire the right event management company successfully. 2. Experience and expertise These companies must have been in their profession for quite some time. They must have already done lots of events across the globe ...
1 comment
Read more

What are the Types of Event Spaces in New York City

S o, you are planning an event for your office, but you have no idea where you can start. The best thing you have to do is to choose a venue. This will help you arrange the other things, but first and event space will take away the main stress from your mind. If you are still confused about the type of venue you should book, you need to hire the help of an event management agency. You can always put your request about the venue type before you finally book it. Bars The first thing you can look for is a lavish bar. It can be a corporate, a wedding party, or an anniversary; you can never go wrong with a luxurious bar. This is mainly because people like to drink, and when it’s an event, free booze is everywhere. If it’s a corporate party, the official people will love the setting, and it will be both professional and a party place for them. When it’s a wedding party, the invitees will not waste time getting drunk. The same will happen with the anniversary event. Also, when you have select...
Post a Comment
Read more

How to Book New York Event Venues – Some Essential Points to Consider

You need to consider many things while planning an event although several things are crucial to making the event successful. Even though it can be rather overwhelming to find the appropriate venue, the job is not that difficult after all! In the ensuing paragraphs, we have articulated several guidelines that will allow you to choose the ideal New York event venues for your subsequent event. 1. Location You need to select the ideal place for your attendees irrespective of whether you’re hosting the conference out of town or locality. Make sure that the venue is close to the airport for making it cost-effective and convenient in case there are certain invitees traveling to your event from a distant place. 2. Indoor and outdoor space Make it a point to verify the setup depending on the sort of event hosted by you before deciding whether you will host the event indoors or outdoors. Try to keep information on the climatic conditions or other natural happenings in and around the venue chose...
Post a Comment
Read more